How a national fitness franchise auto-reconciles 82% of 1,800 bank accounts without human touch
1,800 locations, thousands of bank accounts, a team of 8 drowning in manual reconciliation. Arvexi auto-reconciles 82%. Cortex investigates the exceptions. Team went from 8 to 2.
1,800 locations, each with its own bank account, merchant processor, and daily transactions. Eight full-time employees doing nothing but bank reconciliations, and still behind every month. The team spent 80 percent of their time on accounts that were fine, while genuine variances went uninvestigated for weeks.
Auto-reconciliation at 82 percent
Arvexi's account reconciliation engine ingests bank statements, merchant reports, and GL data nightly. Transactions match automatically using configurable rules for timing differences, batch aggregation, and fee deductions.
"The first full month, Arvexi auto-reconciled 82 percent of our accounts without anyone touching them," the VP says. "Our team woke up and 82 percent of the work was done."
The remaining 18 percent flows to Cortex for investigation. Cortex identifies root causes (timing differences, fee discrepancies, duplicate transactions) and generates findings for human review. The team reviews findings instead of building them.
Results
Team from 8 to 2. Six redeployed to financial analysis and franchise support. 120 new locations last year, 120 new bank accounts, handled without falling behind.
Explore how Arvexi's account reconciliation and Cortex AI handle high-volume reconciliation at franchise scale.
1,800 locations means thousands of bank accounts to reconcile monthly. Arvexi's auto-reconciliation clears 82% without human touch. Cortex investigates the exceptions. What used to take a team of 8 now takes 2.
VP of Accounting
Accounting at National Fitness Franchise